Basefield Studio

AI Automation & CRM Workflows

Most inquiries die in the gap between systems — a form fills, and someone has to notice it, copy it somewhere, and remember to reply. We close that gap: n8n workflows wired to your forms, CRM, and inbox, and Go High Level set up as the lead system behind them, with pipelines that match how you actually sell. AI steps handle the parts that need judgement; everything else is deterministic and logged.

n8n workflows · Go High Level setup · AI integrations · SMS & WhatsApp

A website produces inquiries. What happens in the next five minutes decides how many become conversations. We build the workflows that close that gap — routing, notifications, enrichment, and follow-up that would otherwise depend on someone watching an inbox.

These two pieces work together, so we deliver them together. Go High Level holds the pipeline, the follow-up, and the reporting. n8n handles everything GHL cannot reach — custom integrations, AI steps, webhooks into the tools you already run. You own the accounts; we build inside them and hand over documentation.

For local service businesses

  • Missed-call text-back so an unanswered phone still captures the lead
  • Instant SMS or WhatsApp alerts when a quote request lands
  • Quote pipelines with automated nudges at each stage
  • Review requests sent automatically once work is completed

For agencies & B2B teams

  • Lead sources tracked from ad click to closed deal
  • Demo requests enriched and routed into the CRM with context
  • AI summaries of inbound inquiries before the first call
  • Pipeline reporting that shows where deals actually stall

Every automation engagement ships with

  • A mapped workflow — every trigger, branch, and destination
  • GHL pipelines and follow-up built around your real sales process
  • SMS and WhatsApp notifications where response speed matters
  • Error handling and alerts, so a silent failure never loses a lead

Start with the 15-minute call

Tell us what the work needs to achieve and you’ll leave with a concrete next step — whether or not it’s with us.

Ahmed Jamal, Founder & Strategy LeadBook a callCurrently available —15 minSee related work →

Scope

What’s included

  • Workflow mapping and automation audit
  • n8n build and hosting setup
  • Go High Level account, pipeline, and stage configuration
  • Follow-up, nurture, and missed-call automations
  • AI steps for summarising, drafting, and classifying
  • Webhook and API integrations
  • Ads and lead-source tracking
  • Handoff documentation and team training

How it runs

The working process

  1. 01

    Map the current path

    We trace what happens today from the moment a form is submitted — who touches it, where it stalls, and which steps are manual only because nobody has automated them yet.

  2. 02

    Design the system

    We diagram the pipeline stages and the workflow branches before building, and agree which steps belong in GHL, which belong in n8n, and which genuinely benefit from an AI step.

  3. 03

    Build & connect

    We configure GHL and build the n8n workflows, then wire them to your real forms, inbox, messaging, and ad platforms — testing each branch with live data.

  4. 04

    Train & monitor

    We train your team, hand over documentation, and set up alerting so failures surface immediately. We watch the first weeks of real volume and tune the routing.